How to Add an Email Signature in HCL Notes

Do you wish to learn how to add an email signature in HCL Notes? HCL Domino is one of the most powerful business collaboration software that can be found on the market today. You are here because you use their email feature for your business.

In that case, one of the things that you will wish to do is to add an email signature to your emails. We have previously talked about email signatures and how they are a good way through which to add credibility when corresponding with business partners and clients. But how do you add an email signature in HCL Domino?

Adding an email signature in HCL Notes

The following is how to add an email signature in HCL Notes;

  1. Open your HCL Notes inbox.
  2. Click on More.
  3. Open Preferences.
  4. Click on the Signature
  5. Enable the Automatically append a signature to the bottom of my mail messages checkbox.
  6. Select Rich text for your signature format. You can also choose Plain text or HTML or image file.
  7. Click on the signature space and press the enter button twice before pasting in your signature. Doing this ensures that there is space at the top whenever you are creating a new email.
  8. When done click on the OK

Why add your email signature in HCL Notes?

That’s how to add your email signature in HCL Notes. As you can see, it’s not a very difficult process. You should be done in a couple of minutes. The only challenge that you may encounter involves creating the signature itself.  That’s particularly the case if you wish to create a graphics-intensive signature.

But why would you bother with the entire process? It’s something that we have already referred to in the introduction to this article. Email signatures are all about adding credibility to business emails. When corresponding with your clients, as an example, there should be no doubt that you are who you say you are.

Should there be doubt, then you could very well lose potential clients. One of the ways through which you can foster this credibility is through the use of a professional email signature. It tells people who you are and what you do. It helps give your emails a professional look.

Email signatures also have a use that goes beyond aesthetics. There is a lot of information that can be included in an email signature. This can be your address, your phone number, your email, links to your website(s) and much more.

The aim here is to make sure that you capture as many leads as possible. Rather than having people simply read your emails before going away, you can direct them to your website or to your social media pages via your email signature. That way, you will be giving yourself additional instances during which you can convert them.

Meanwhile, the signature makes life easy for your clients by giving them a host of ways through which they can get in touch with you.  That can be through email, through your social media pages, using your phone numbers and in any other way that you may provide.

Use Crossware to manage your business’ email signatures

Email signatures are essential in business, but managing them can be difficult, particularly for big companies. In that case, there are many considerations that need to be taken into account when creating an email signature.

As an example, if yours is a big organization, does it use a single email signature for all departments? And who gets the right to edit your email signature? One thing that’s essential when it comes to email signatures is uniformity. Your signatures should be largely the same across the board.

Another thing to consider is the appearance of your email signature on different devices. A lot of people now access their emails using mobile phones. Some do so on large screens. The fact that there are many screen sizes out there makes creating an email signature difficult.

What you don’t want to have is a situation where your signature appears good on one device and not on others. The solution here is to create a responsive email signature. But how do you solve these and other issues that arise when it comes to creating email signatures for your business?

This is where Crossware comes into play. We are one of the best email signature management solutions providers that can be found anywhere out there. Crossware specializes in the provision of email signature solutions for HCL Domino, Microsoft 365 and Microsoft Exchange.

We enable businesses to create email signatures that look good across all devices. We also provide powerful tools to create signatures that project professionalism on behalf of your brand. Our drag-and-drop signature blocks make it easy for anyone to create high quality email signatures.

So, what are you waiting for? Try out the most trusted email signature solution that can be found on the market today.

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