Professional Email Signature Solution for Universities & Higher education

The perfect enterprise solution to create consistent and compliant email signatures across all departments and teams in the university. Centrally manage and control university-wide email signatures using the Crossware platform!

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How universities can benefit from Crossware’s signature solution? 


Centrally manage and control university-wide email signatures

Design and set up university wide signatures in minutes using a central dashboard. Maintain consistency with tamper-proof central control of your signatures.

Maintain brand consistency across all departments

Do all university departments create signatures by themselves? Do they lack brand consistency across departments and also across devices? Protect your brand. Standardize email signatures across the entire university using Crossware.


Create department-specific signatures in minutes with our easy-to-use designer tool

Do you feel that creating signatures is a time-consuming and too complicated process because of involving so many people across different teams? With Crossware’s powerful signature designer, you can easily set up the HTML signatures with no design or coding skills required.

Create custom rules and give department-based access

With easily customizable rules and the ability to build your signature in blocks, you choose when and where you would like each signature or signature block to be applied. Give certain departments or specific users access without making them admin. For example, if you would like your Marketing Team to have access to creating and assigning beautiful Email Signatures – they can.


Boost awareness for events by running promotional banners

Take advantage of this untapped marketing channel by turning every email into a marketing opportunity. Put your signature to work with targeted campaigns.

Collect faculty and student surveys

Crossware’s seamless product extension into consumer feedback, reviews, and surveys enables you to understand your students and faculty better & improve brand equity.

email signature marketing strategy

Save Time

Crossware Mail Signature is easy to set up and use.
Paired with the ability to change and update email signatures for the whole organisation in minutes, the time saved speaks for itself.

For example, an organisation with 500 employees would save:
250 hours and $10,000 USD*

An organisation with 5000 employees would save:
2,505 hours and $100,200 USD*

Works With

Crossware Mail Signature is the world-leading solution for email signatures for Microsoft 365 (formerly known as Office 365), Google Workspace, Microsoft Exchange, and HCL Domino.

Crossware for Microsoft 365
Crossware for Google Workspace
Crossware for Microsoft Exchange
Crossware for HCL Domino

See why 200,000+ businesses choose Crossware to scale

Te Wananga initially discovered Crossware Mail Signature for Office 365 whilst exploring options for an email signature solution that could create uniformity for every employee. Crossware Mail Signature stood out due to it’s simple integration and set up. The team found it highly affordable and flexible and loved the ease with which they could now centrally manage all signatures.

Opaheke School was struggling with inconsistent and unprofessional signatures on their outgoing emails. It was difficult to create and maintain individual signatures for each busy staff member. Crossware Mail Signature for Office 365 provided the perfect solution for achieving professional, consistent signatures for everyone.

Moa Brewing Company initially tried out Crossware Mail Signature as they searched for an alternative to the disappointing option that they were testing at the time. Moa needed a way to change signatures according to branch and to get it working on every device and platform. They wanted to take pressure off individual users and take control of branding.

Why Crossware Email Signature Solution

Crossware offers the easiest and most powerful way to manage company email signatures.

Microsoft Preferred Solution
Trusted Worldwide
Over a Million Active User
20+ Years In Industry
Multi Award Winning

Customer Stories

Rated 4.5/5 by 434+ customers

Peter C IT Head, Partnership Member in UK Legal Services, 51-200 Employees

“We are a business with lots of specialist individual teams, Crossware enables us to have custom headers, footers, campaigns, signatures and disclaimers for all those teams.”

Matthew S. Systems Analyst in US Transportation, 1,001-5,000 Employees

“Great Product!! Flexible with signatures. It’s flexible and reliable and does what we need it to. We’ve used it for applying multiple signatures to different groups.”

Ray B. Office 365 Administrator in US Food & Beverages, 5,001-10,000 Employees

“We’ve used this product both for IBM Notes/Domino as well as Outlook/Office 365. We love it! The Support Staff is second to none! I highly recommend this product to everyone.”