Powerful Email signature solution for Legal teams

With Crossware’s dynamic disclaimers, you can now ensure every email sent from any device in the organisation is fully compliant with disclaimer laws worldwide. Add a layer of legal protection to each email with custom disclaimers.

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Check out all the features and advantages that make Crossware Mail Signature the world-leading solution for Legal teams.


Centrally managed disclaimers

Centralised management is the key to achieving on-brand and compliant email signatures. With Crossware’s signature solution, Legal and compliance teams can get a birds-eye view across company-wide signatures to ensure legally compliant email signatures that meet email best practice.

Dynamic disclaimers on all devices

With Crossware, you can add dynamic and personalised disclaimers to your signatures across all devices, with the ability to offer important information such as proof of intended recipients and proof of date and time sent.


Department specific disclaimers

Every department in an organisation has specific email legal compliance issues. Crossware’s signature solution lets you apply different email disclaimers to different departments. 

Create complaint email signatures without involving Tech and Design teams

With Crossware’s email signature solution for legal and compliance teams,  creating an email signature takes only a few minutes. You can easily protect your business and your brand by adding on-brand, tamper-proof signatures and email legal disclaimers to every email in just a few clicks.


Confidentiality & Copyrights

Crossware’s compliant email signatures can ensure copyrights and confidentiality while sending emails with sensitive information. Set up a simple email disclaimer that can state these laws to ensure the recipient will bind to the confidentiality and copyright agreements.

Tech Specs

Crossware Mail Signature is easy to set up and use.
Paired with the ability to change and update email signatures for the whole organisation in minutes, the time saved speaks for itself.

Cloud-based Email Signatures

Crossware Mail Signature is installed on your on-premise server, giving you complete control over your organisation’s Email Signatures.

Pulls From Your Directory

Crossware Mail Signature integrates HCL Domino into your existing environment and pulls information from the mail file database in your directory, ensuring current contact information is applied every time.

Signatures From Any Device

Crossware Mail Signature is automatically applied to all mail documents after you hit send, so you don’t ever need to worry about individual device setups. Your beautiful Email Signatures will always be there.

Why Crossware Email Signature

Crossware offers the easiest and most powerful way to manage company email signatures.

Microsoft Preferred Solution
Trusted Worldwide
Over a Million Active User
20+ Years In Industry
Multi Award Winning

See why 200,000+ businesses choose Crossware to scale

Te Wananga initially discovered Crossware Mail Signature for Office 365 whilst exploring options for an email signature solution that could create uniformity for every employee. Crossware Mail Signature stood out due to it’s simple integration and set up. The team found it highly affordable and flexible and loved the ease with which they could now centrally manage all signatures.

Opaheke School was struggling with inconsistent and unprofessional signatures on their outgoing emails. It was difficult to create and maintain individual signatures for each busy staff member. Crossware Mail Signature for Office 365 provided the perfect solution for achieving professional, consistent signatures for everyone.

Moa Brewing Company initially tried out Crossware Mail Signature as they searched for an alternative to the disappointing option that they were testing at the time. Moa needed a way to change signatures according to branch and to get it working on every device and platform. They wanted to take pressure off individual users and take control of branding.

Customer Stories

Rated 4.5/5 by 434+ customers

Peter C IT Head, Partnership Member in UK Legal Services, 51-200 Employees

“We are a business with lots of specialist individual teams, Crossware enables us to have custom headers, footers, campaigns, signatures and disclaimers for all those teams.”

Matthew S. Systems Analyst in US Transportation, 1,001-5,000 Employees

“Great Product!! Flexible with signatures. It’s flexible and reliable and does what we need it to. We’ve used it for applying multiple signatures to different groups.”

Ray B. Office 365 Administrator in US Food & Beverages, 5,001-10,000 Employees

“We’ve used this product both for IBM Notes/Domino as well as Outlook/Office 365. We love it! The Support Staff is second to none! I highly recommend this product to everyone.”