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WORKS WITH

Most Trusted Email Signature Solution for Microsoft Exchange

The perfect enterprise solution to create consistent and compliant Microsoft Exchange email signatures across all devices and teams. 

Trusted Partners with

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Crossware Email Signature Software Features

Check out all the features that make Crossware Mail Signature the world-leading solution for email signatures for Microsoft Exchange.  

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Centrally managed

Maintain consistency with tamper-proof central control of your signatures. You can implement company-wide changes in minutes.

Easy Set-Up

Crossware Mail Signature has such an easy set-up that our software is usually deployed 30 minutes after downloading.

Signature Designer

Our advanced rich text and HTML editors make creating your new Email Signatures easy and fun! Our Microsoft Exchange version even includes a ‘drag and drop’ function.

Build and Apply Custom Rules

With easily customisable rules and the ability to build your signature in blocks, you choose when and where you would like each signature or signature block to be applied. Your options are almost endless.

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User/Group Access

Your Email Signatures are yours – and as such, you can give certain groups or specific users access without making them admin. For example, if you would like your Marketing Team to have access to creating and assigning beautiful Email Signatures – they can.

Signature Blocks

Our advanced rich text and HTML editors make creating your new Email Signatures easy and fun! Our Microsoft Exchange version even includes a ‘drag and drop’ function.

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Consistent Branding

Have your unique branding added to each email sent by your organisation – every time. This can be in your signature, on a banner or even branding at the top of your email!

Add Disclaimers

Add a layer of legal protection to each email with custom, centrally managed disclaimers.

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Keep Your Data, Set Your Rules

We respect your right to privacy and security. That’s why we’ve built our solutions with security in mind to ensure your privacy is never compromised.

Tech Specs

Crossware’s signature manager for Microsoft Exchange is integrated into your Exchange server keeping your emails in a Secure Closed Loop System.

Server-based Email Signatures

Crossware Email Signature Software is installed on your on-premises Exchange server, giving you complete control over your organisation’s Microsoft 365 signatures from a web browser.

Pulls From Your Directory

Crossware Email Signature manager pulls information from your active directory, ensuring current signatures and disclaimers are applied every time.

Only Select Users Have Access

Managing our template editor to create email campaigns is quick and easy. Plus, you can grant access to an individual user without making them an admin.

Signatures From Any Device

Crossware email signature manager is optimised for all devices. After you hit send, the signature will automatically apply to your email, so you don’t ever need to worry about individual setups. Your dynamic and professional email signature will always be there.

How it works?

Crossware’s Email Signature management solution works with Microsoft Exchange and is easy and secure to set up.

Once you install Crossware Mail Signature, you will typically be up and running within 30 minutes. All email goes via your Microsoft Exchange server, where your Crossware professional email signatures are added. When you email clients or colleagues, your email signatures across the organisation will include personalised features such as branding, banners, contact information, legal email disclaimers, and imagery – depending on the recipient or sender of the email.

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Email clients or colleagues

A user sends an email, from any device.

Within the Exchange  server
The email goes via your exchange server, where your corporate Crossware Email Signature is added.
Email is looped back
The email arrives in the recipient’s inbox displaying your beautiful email signature.

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Email clients or colleagues

A user sends an email, from any device.

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Within the Exchange  server
The email goes via your exchange server, where your corporate Crossware Email Signature is added.

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Email is looped back
The email arrives in the recipient’s inbox displaying your beautiful email signature.

Why Crossware Email Signature

Crossware offers the easiest and most powerful way to manage company email signatures.

Microsoft Preferred Solution
Trusted Worldwide
Over a Million Active User
20+ Years In Industry
Multi Awward Winning
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See why 200,000+ businesses choose Crossware to scale

Te Wananga initially discovered Crossware Mail Signature for Office 365 whilst exploring options for an email signature solution that could create uniformity for every employee. Crossware Mail Signature stood out due to it’s simple integration and set up. The team found it highly affordable and flexible and loved the ease with which they could now centrally manage all signatures.

Opaheke School was struggling with inconsistent and unprofessional signatures on their outgoing emails. It was difficult to create and maintain individual signatures for each busy staff member. Crossware Mail Signature for Office 365 provided the perfect solution for achieving professional, consistent signatures for everyone.

Moa Brewing Company initially tried out Crossware Mail Signature as they searched for an alternative to the disappointing option that they were testing at the time. Moa needed a way to change signatures according to branch and to get it working on every device and platform. They wanted to take pressure off individual users and take control of branding.

Customer Stories

Rated 4.5/5 by 434+ customers

Peter C IT Head, Partnership Member in UK Legal Services, 51-200 Employees

“We are a business with lots of specialist individual teams, Crossware enables us to have custom headers, footers, campaigns, signatures and disclaimers for all those teams.”

Matthew S. Systems Analyst in US Transportation, 1,001-5,000 Employees

“Great Product!! Flexible with signatures. It’s flexible and reliable and does what we need it to. We’ve used it for applying multiple signatures to different groups.”

Ray B. Office 365 Administrator in US Food & Beverages, 5,001-10,000 Employees

“We’ve used this product both for IBM Notes/Domino as well as Outlook/Office 365. We love it! The Support Staff is second to none! I highly recommend this product to everyone.”