FEATURE OVERVIEW

The easiest way to manage company email signatures

Find out what makes our Email Signature Management solution unique.

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1M+

users worldwide

Trusted by customers worldwide

All Product Features

Check out all the features that make Crossware Mail Signature the world-leading solution for email signature management across Microsoft 365, Exchange, HCL Domino and Dynamic Outlook Add-in.

Build and Apply Custom Rules

With easily customisable rules and the ability to build your signature in blocks, you choose when and where you would like each signature or signature block to be applied. Your options are almost endless.

Centralised Management

Maintain consistency with tamper-proof central control of your signatures. You can implement company-wide changes in minutes.

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Give Access to Select Users

Your Email Signatures are yours – and as such, you can give certain groups or specific users access without making them admin. For example, if you would like your Marketing Team to have access to creating and assigning beautiful Email Signatures – they can.

Easy Set-Up

Crossware Mail Signature has such an easy set-up that our software is usually deployed 30 minutes after downloading.

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Signatures From Any Device

Your signatures are applied after you send, meaning no individual device setup is needed.

Powerful Signature Designer

Our advanced rich text and HTML editors make creating your new Email Signatures easy and fun! Our Office 365 version even includes a ‘drag and drop’ function.

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Consistent Branding

Have your unique branding added to each email sent by your organisation – every time. This can be in your signature, on a banner or even branding at the top of your email!

Have Precise Control Using Signature Blocks

Crossware Mail Signature allows you to build your signature up or down, by having each element as their own ‘block.’ Adding display rules to each block of your signature allows you to decide how you want your Email Signature to look and be applied.

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Add Disclaimers

Add a layer of legal protection to each email with custom, centrally managed disclaimers.

Keep Your Data, Set Your Rules

We respect your right to privacy and security. That’s why we’ve built our solutions with security in mind to ensure your privacy is never compromised.

Marketing Banners & campaigns

Utilise the empty space in your emails to have a signature that not only helps with Branding and Marketing, but supports your current Sales campaigns.

One-click Surveys and Reviews

Crossware’s seamless product extension into consumer feedback, reviews, and surveys enables you to understand your customers better & improve brand equity.

Signature surveys are one of the most effective ways to collect real-time customer feedback which allows companies to enhance their customer experience. The exciting new feature is introduced based on exclusive integration with eKomi – The feedback company.

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Save Time

Crossware Mail Signature is easy to set up and use.
Paired with the ability to change and update email signatures for the whole organisation in minutes, the time saved speaks for itself.

For example, an organisation with 500 employees would save:
250 hours and $10,000 USD*

An organisation with 5000 employees would save:
2,505 hours and $100,200 USD*

Technical Specifications

Crossware Mail Signature is easy to set up and use.
Paired with the ability to change and update email signatures for the whole organisation in minutes, the time saved speaks for itself.

Cloud-based Email Signatures

Crossware Mail Signature is installed on your on-premise server, giving you complete control over your organisation’s Email Signatures.

Pulls From Your Directory

Crossware Mail Signature integrates HCL Domino into your existing environment and pulls information from the mail file database in your directory, ensuring current contact information is applied every time.

Signatures From Any Device

Crossware Mail Signature is automatically applied to all mail documents after you hit send, so you don’t ever need to worry about individual device setups. Your beautiful Email Signatures will always be there.

Works With

Crossware Mail Signature is the world-leading solution for email signatures for Microsoft 365 (formerly known as Office 365), Microsoft Exchange, and HCL Domino.

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See why 200,000+ businesses choose Crossware to scale

Te Wananga initially discovered Crossware Mail Signature for Office 365 whilst exploring options for an email signature solution that could create uniformity for every employee. Crossware Mail Signature stood out due to it’s simple integration and set up. The team found it highly affordable and flexible and loved the ease with which they could now centrally manage all signatures.

Opaheke School was struggling with inconsistent and unprofessional signatures on their outgoing emails. It was difficult to create and maintain individual signatures for each busy staff member. Crossware Mail Signature for Office 365 provided the perfect solution for achieving professional, consistent signatures for everyone.

Moa Brewing Company initially tried out Crossware Mail Signature as they searched for an alternative to the disappointing option that they were testing at the time. Moa needed a way to change signatures according to branch and to get it working on every device and platform. They wanted to take pressure off individual users and take control of branding.

Customer Stories

Rated 4.5/5 by 434+ customers

Peter C IT Head, Partnership Member in UK Legal Services, 51-200 Employees

“We are a business with lots of specialist individual teams, Crossware enables us to have custom headers, footers, campaigns, signatures and disclaimers for all those teams.”

Matthew S. Systems Analyst in US Transportation, 1,001-5,000 Employees

“Great Product!! Flexible with signatures. It’s flexible and reliable and does what we need it to. We’ve used it for applying multiple signatures to different groups.”

Ray B. Office 365 Administrator in US Food & Beverages, 5,001-10,000 Employees

“We’ve used this product both for IBM Notes/Domino as well as Outlook/Office 365. We love it! The Support Staff is second to none! I highly recommend this product to everyone.”