Most Trusted Email Signature Software

Find out what makes Crossware’s Email Signature Management Solution unique.



users worldwide

Trusted by customers worldwide

Features of Crossware Email Signature Software

Check out all the features that make Crossware Email Signature Software the world-leading solution for email signature management across Microsoft 365, Google Workspace, Microsoft Exchange, HCL Domino and Dynamic Outlook Add-in.

Build and apply custom rules

With easily customisable rules and the ability to build your email signature in blocks, you choose when and where you would like each signature or signature block to be applied. Your options are almost endless.

Centralised email signature management

Maintain consistency with tamper-proof central control of your email signatures. You can implement company-wide changes in minutes.


Give access to select users

Your Email Signatures are yours – and as such, you can give certain groups or specific users access without making them admin. For example, if you would like your Marketing Team to have access to creating and assigning beautiful Email Signatures – they can.

Easy set-up in our email signature software

Crossware Email Signature Solution has such an easy set-up that our software is usually deployed 30 minutes after downloading.


Email signatures from any device

Your email signatures are applied after you send, meaning no individual device setup is needed.

Powerful email signature designer

Our advanced rich text and HTML editors make creating your new Email Signatures easy and fun! Our Email Signature Software for Office 365 version even includes a ‘drag and drop’ function.


Consistent branding

Have your unique branding added to each email sent by your organisation – every time. This can be in your email signature, on a banner or even branding at the top of your email!

Have precise control using email signature blocks

Crossware Email Signature allows you to build your signature up or down, by having each element as their own ‘block.’ Adding display rules to each block of your signature allows you to decide how you want your Email Signature to look and be applied.


Add disclaimers to your email signature

Add to your Email Signature a layer of legal protection to each email with custom, centrally managed disclaimers.

Keep your data and set your rules on our email signature platform

We respect your right to privacy and security. That’s why we’ve built our solutions with security in mind to ensure your privacy is never compromised.

Marketing banners & campaigns for your email signature

Utilise the empty space in your emails to have a signature that not only helps with Branding and Marketing, but supports your current Sales campaigns.

One-click surveys and reviews

Crossware’s seamless product extension into consumer feedback, reviews, and surveys enables you to understand your customers better and improve brand equity.

Email Signature surveys are one of the most effective ways to collect real-time customer feedback which allows companies to enhance their customer experience. The exciting new feature is introduced based on exclusive integration with eKomi – The feedback company.

email signature marketing strategy

Save Time With Our Email Signature Solution

Crossware Email Signature Software is easy to set up and use. Paired with the ability to change and update email signatures for the whole organisation in minutes, the time saved speaks for itself.

For example, an organisation with 500 employees would save:
250 hours and $10,000 USD*

An organisation with 5000 employees would save:
2,505 hours and $100,200 USD*

Technical Specifications of our Email Signature Software

Crossware Email Signature is easy to set up and use.
Paired with the ability to change and update email signatures for the whole organisation in minutes, the time saved speaks for itself.

Cloud-based Email Signatures

Crossware Email Signature is installed on your on-premise server, giving you complete control over your organisation’s Email Signatures.

Pulls From Your Directory

Crossware Email Signature integrates HCL Domino into your existing environment and pulls information from the mail file database in your directory, ensuring current contact information is applied every time.

Email Signatures From Any Device

Crossware Email Signature is automatically applied to all mail documents after you hit send, so you don’t ever need to worry about individual device setups. Your beautiful Email Signatures will always be there.

Works With

Crossware Email Signature is the world-leading solution for email signatures for Microsoft 365 (formerly known as Office 365), Google Workspace, Microsoft Exchange, and HCL Domino.

Crossware for Microsoft 365
Crossware for Google Workspace
Crossware for Microsoft Exchange
Crossware for HCL Domino

See why 200,000+ businesses choose our Email Signature Generator to scale

Te Wananga initially discovered Crossware Email Signature for Office 365 whilst exploring options for an email signature solution that could create uniformity for every employee. Crossware Email Signature Solution stood out due to it’s simple integration and set up. The team found it highly affordable and flexible and loved the ease with which they could now centrally manage all email signatures.

Opaheke School was struggling with inconsistent and unprofessional signatures on their outgoing emails. It was difficult to create and maintain individual signatures for each busy staff member. Crossware Email Signature for Office 365 provided the perfect solution for achieving professional, consistent signatures for everyone.

Moa Brewing Company initially tried out Crossware Email Signature as they searched for an alternative to the disappointing option that they were testing at the time. Moa needed a way to change email signatures according to branch and to get it working on every device and platform. They wanted to take pressure off individual users and take control of branding.

Customer Stories

Rated 4.5/5 by 434+ customers

Peter C IT Head, Partnership Member in UK Legal Services, 51-200 Employees

“We are a business with lots of specialist individual teams, Crossware enables us to have custom headers, footers, campaigns, signatures and disclaimers for all those teams.”

Matthew S. Systems Analyst in US Transportation, 1,001-5,000 Employees

“Great Product!! Flexible with signatures. It’s flexible and reliable and does what we need it to. We’ve used it for applying multiple signatures to different groups.”

Ray B. Office 365 Administrator in US Food & Beverages, 5,001-10,000 Employees

“We’ve used this product both for IBM Notes/Domino as well as Outlook/Office 365. We love it! The Support Staff is second to none! I highly recommend this product to everyone.”