How to Import and Export Email Signatures in Microsoft Outlook 

Do you wish to learn how to export and import email signatures in Microsoft Outlook? If yes, we will show you how to do it in this post. We have previously written a number of articles showing our readers how to create email signatures in Outlook. Copying, exporting and importing these signatures may become necessary in the event that you have gotten a new computer. Note that this post covers Outlook for desktops. It does not apply to Outlook 365.  


How to copy your email signature in Outlook 

To begin with, you have the option to copy your email signature in Outlook. This is probably the easiest way through which to get your old signature on your new computer. The following is how to do it;  

  1. Log into Outlook on your new computer. 
  2. Open one of your Sent messages. 
  3. Scroll down to the email signature that’s on the message. 
  4. Select the signature. 
  5. Copy it. 
  6. Now go to File.
  7. Open Options
  8. Open Mail Signatures
  9. Create a new signature
  10. Paste the signature that you just copied. 
  11. Save your signature and you should be good to go.  

Export your email signature in Outlook 

Another option that’s open for you is to export your email signature in Outlook. Again, this is a fairly straightforward process. The following is how to do it;  

  1. Identify the name of the email signature that you are using. That’s easy if you only have one email signature. Close Outlook. Click on the Windows key and R and the same time.
  2. Type %userprofile%\AppData\Roaming\Microsoft\Signatures into the window and click on Ok. 
  3. This opens the Signatures folder. 
  4. Copy the files for the signature to a USB drive.  

How to Import email signatures in Outlook 

The above steps copy your email signature to a USD thumb drive. But how do you import the signature into a new computer? The steps that you need to take are similar to those given above but in reverse. The following is how to import your email signature in Outlook;  

  1. Open Outlook on your computer and create your Mailbox. 
  2. Now Open Run on your computer by clicking on the Windows + R keys. 
  3. Type in %userprofile%\AppData\Roaming\Microsoft\Signatures. 
  4. This opens the Signatures folder. 
  5. Insert the USB drive and copy the files that you have stored there to the Signatures folder. 
  6. You can now open Outlook and you will see that you now have an email signature.  

Get professional email signatures with Crossware 

Email signatures are important for a number of reasons. Not only do they give your emails that professional look that make them appealing to your target audience, but they also convey important information to people who are reading your emails.  

We have a previous article in which we showed you how to add a logo to your email signature. That’s all part of the process of making sure that the end result is professional. A major reason why people seek to import and export email signatures from their old computers is that it makes life easy.  

It’s better than coming up with a new email signature that may or may not look exactly like your old one. Having said that, Crossware is there to help you in the event that you wish to create a completely new email signature. We are one of the foremost email signature makers that can be found out there.  

We have multiple templates that you can use for your signature. Our software is designed to ensure that there is uniformity in your email signature, even if you are a big enterprise. So, what are you waiting for?

Get in touch with us today for a professional email signature that your contacts will love.  

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