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How to Add a Logo to your Email Signature in Outlook (Office 365)

Do you wish to find out how to add a logo to an email signature? Email signatures are something that we are experts in at Crossware. We specialize in Microsoft 365, Microsoft Exchange, and HCL Domino. Your email signature needs to be as professional looking as possible. One way of achieving this is by adding a logo to it. We have previously written on how to add social media icons to your email signature. The steps involved here are almost the same.

Uploading your logo to Outlook

The following is how to add a log to your email signature in Microsoft Office 365;

  1. Save your image onto your computer.
  2. Log into Outlook 365 and click on Settings (the gear icon).
  3. Scroll down to Mail.
  4. In the left hand menu, click on Email signature under Layout.
  5. Put your cursor where you wish to have your logo.
  6. Click on the Insert picture icon.
  7. Look for the logo on your computer.
  8. Upload you logo.
  9. Click on Save.

Your logo needs to be high quality

That’s how to add a logo to your email signature in Office 365. The process of adding your logo is not difficult. Where most people have challenges is in crafting of the logo itself. One thing to note is that your logo should be viewed as an extension of your brand.

It’s there to make sure that people can quickly and easily identify who you are. If you think of the big names such as Coca Cola and Nike, their logos form an essential part of their identities.

Logos are not restricted to text or images. Everything, including its color, is part of your business’ identity.  As such, you need to make sure that you get it right. If you are a business that has been around for a while, you will probably already have a well established logo.

If you are a new business, you may wish to hire the services of professional to come up with a logo that makes your brand stand out in today’s crowded marketplace. In any case, you need to make sure that the logo that you upload that you upload to your email signature is of the highest quality.

What is an email signature and why is it important to have one?

In this post, we were focused on how to add a logo to your email signature. This section goes back a bit to discuss the overall importance of email signatures. If you check in your inbox, you will see that most of the business related emails that you get will have email signatures.

That’s because signatures have become pretty standard for all business correspondences via email. An email signature is a block of text, images, logos, social media icons and other media that’s inserted at the end of an email. They have a wide range of uses; from giving your emails a professional look, to providing information about your business.

We have previously written on how to add GDPR disclaimers to email signatures. Such disclaimers allow you to protect your brand in the event that something untoward happens in the transmission of data between you and the person with whom you are corresponding.

Crossware Email Signature

Are you looking for professional email signature solutions for your business? At Crossware, we offer enterprise solutions for those looking to create consistent email signatures across their businesses. We specialize in Microsoft 365 (formerly known as Office 365), Microsoft Exchange, and HCL Domino.

With us, you get the ability to centrally manage all your email signatures while giving each department within your organization the ability to edit and control their signatures. Best of all, our signatures look the same across all devices, including on desktop and on mobile devices.

That’s particularly useful considering that a lot of search queries in today’s world are made from mobile devices. A lot of the email signatures that people create without professional help only look good on one device. They look terrible on another device.

That’s something that you can avoid using our software. Our focus is on consistency; your email signature will look equally good on a mobile phone, on a tablet and on a computer.