How to Delete an Email Signature in Microsoft 365? 

Email signatures are an important element within business communications. That’s something that we are always highlighting on this site. A signature provides a business with a platform on which to give useful information to recipients of the email. That information can be your address, your social media handles, your address and other personal information about the person sending the email. Having an email signature adds credibility to your correspondences. However, a time may come when you need to delete one or more of your email signatures. Perhaps you have moved on to another company, or maybe you have come up with a new signature.  

Remove an email signature in Outlook 365 

The following is how to delete an email signature on the web version of Outlook;   

  1. Open a web browser and log into Outlook.  
  2. Click on the Settings button to the top right side of your screen.  
  3. Search for and open Email signature 
  4. Click on Compose and reply on the Layout column.  
  5. Your Email signature will appear. You can delete it by selecting everything and clicking on the Delete or backspace button on your keyboard.  
  6. You should also untick “Automatically include my signature on new messages that I compose.”  
  7. Also untick “Automatically include my signature on messages I forward or reply to.”  

Remove your email signature in Outlook for Desktop 

If you are using the desktop version of Outlook, the following is how to delete and email signature;  

  1. Open Outlook and click on File 
  2. Go to Options 
  3. Open Mail 
  4. Click on Signatures 
  5. Click on the email signature that you wish to delete.  
  6. Click on the Delete button.  
  7. Confirm your choice.  

Why remove email signatures?  

 That’s how to delete an email signature in Microsoft 365. But why would you go through the process of removing your signatures? There are a number of reasons why you could have decided to go down this route.  

Maybe you no longer wish to have an email signature. Or maybe you had multiple signatures in your Outlook. That’s possible. In fact, you can assign a signature to each of the email addresses that you have in Outlook.  It’s also possible that you have simply come up with a better email signature and you now wish to remove the one that you were using all along.  

How to create great email signatures? 

Email signatures are a great tool for any business, but they can be a double-edged sword if they are not handled correctly. One of the most common mistakes that people make is to create email signatures that are not responsive. It means your signature will look okay one device and terrible on others.  

To avoid this and other errors, it’s better to use a tool that’s designed to make it easy for businesses to manage O365 email signatures. One such tool is Crossware. We are one of the most trusted email signature solutions providers that can be found out there.  

Our focus is on Microsoft 365 (formerly known as Office 365), Microsoft Exchange, and HCL Domino. But what is it that we offer? Crossware provides businesses with a centralized platform on which to manage their signatures.  

That’s important for both large and small enterprises. You don’t want to have a situation where anyone can delete and edit you email signature. With Crossware, it’s possible to assign roles to specific users. It means not everyone will have admin rights.  

Another of our strengths is that we offer a drag and drop email signature creation platform. That makes it easy for everyone to come up with top class signatures within a matter of minutes. We also enable businesses to create responsive email signatures 

Remember there are thousands of types of devices out there on which people access their email. Crossware allows you to create emails that look good on any device. Sign up for a free trial today to learn more about how Crossware can help your business manage its email signatures.  

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