WORKS WITH

Most Trusted Email Signature Solution for Microsoft 365

The perfect enterprise solution to create consistent and compliant Microsoft 365 email signatures across all devices and teams

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Trusted Partners with

Microsoft-Gold-Partner-Crossware-email-signature
GDPR-Compliant-Crossware
ISO-Certified-Crossware
HCL-SOftware-Business-Partner-Crossware

All Product Features

Check out all the features that make Crossware Mail Signature the world-leading solution for email signatures for Microsoft 365.  

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Centrally managed

Maintain consistency with tamper-proof central control of your signatures. You can implement company-wide changes in minutes.

Easy Set-Up

Crossware Mail Signature has such an easy set-up that our software is usually deployed 30 minutes after downloading.

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Signature Designer

Our advanced rich text and HTML editors make creating your new Email Signatures easy and fun! Our Office 365 version even includes a ‘drag and drop’ function.

Build and Apply Custom Rules

With easily customisable rules and the ability to build your signature in blocks, you choose when and where you would like each signature or signature block to be applied. Your options are almost endless.

User/Group Access

Your Email Signatures are yours – and as such, you can give certain groups or specific users access without making them admin. For example, if you would like your Marketing Team to have access to creating and assigning beautiful Email Signatures – they can.

Signature Blocks

Our advanced rich text and HTML editors make creating your new Email Signatures easy and fun! Our Office 365 version even includes a ‘drag and drop’ function.

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Consistent Branding

Have your unique branding added to each email sent by your organisation – every time. This can be in your signature, on a banner or even branding at the top of your email!

Add Disclaimers

Add a layer of legal protection to each email with custom, centrally managed disclaimers.

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Keep Your Data, Set Your Rules

We respect your right to privacy and security. That’s why we’ve built our solutions with security in mind to ensure your privacy is never compromised.

Tech Specs

Crossware’s signature manager for Microsoft 365 (also known as Office 365) is integrated into your Microsoft 365 platform and sits in Microsoft Azure, keeping your emails in a Secure Closed Loop System.

Cloud-based Email Signatures

Crossware’s Microsoft 365 (previously Office 365) signature manager solution is based in the Cloud. This convenient system means there is nothing you need to install, download or update to use our email signature manager – you can create and manage your Crossware email signatures and disclaimers straight from your web browser.

Supports All Devices

Because our Crossware Email Signature Solution is based in the cloud, it’s easy for you to create and centrally manage your Microsoft 365 email signatures for all of your users at once. Your company-wide email signature template will be added to every email sent internally or outside your organization, no matter what device you use.

Create Securely

Crossware for Microsoft 365 (previously Office 365) email signature manager is hosted within Microsoft Data centers across the world, which means that your email will never leave the security of the Microsoft Cloud at any point.

How it works?

Crossware Mail Signature is easy to set up and use.
Paired with the ability to change and update email signatures for the whole organisation in minutes, the time saved speaks for itself.

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Email clients or colleagues

Users can email clients or colleagues from any device via their centrally managed Microsoft 365 Environment.

Within the Microsoft Cloud

Within the Microsoft Cloud, Crossware adds professional business email signatures for Office 365 (Microsoft 365) to all messages according to your defined rules. Up-to-date contact information is automatically pulled from your Azure Active Directory.

Email is Looped Back

The email is looped back to your Microsoft 365 environment to be delivered as an internal or external email.

Why Crossware Email Signature

Crossware offers the easiest and most powerful way to manage company email signatures.

Microsoft Preferred Solution
Trusted Worldwide
Over a Million Active User
20+ Years In Industry
Multi Awward Winning
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See why 200,000+ businesses choose Crossware to scale

Te Wananga initially discovered Crossware Mail Signature for Office 365 whilst exploring options for an email signature solution that could create uniformity for every employee. Crossware Mail Signature stood out due to it’s simple integration and set up. The team found it highly affordable and flexible and loved the ease with which they could now centrally manage all signatures.

Opaheke School was struggling with inconsistent and unprofessional signatures on their outgoing emails. It was difficult to create and maintain individual signatures for each busy staff member. Crossware Mail Signature for Office 365 provided the perfect solution for achieving professional, consistent signatures for everyone.

Moa Brewing Company initially tried out Crossware Mail Signature as they searched for an alternative to the disappointing option that they were testing at the time. Moa needed a way to change signatures according to branch and to get it working on every device and platform. They wanted to take pressure off individual users and take control of branding.

Customer Stories

Rated 4.5/5 by 434+ customers

Peter C IT Head, Partnership Member in UK Legal Services, 51-200 Employees

“We are a business with lots of specialist individual teams, Crossware enables us to have custom headers, footers, campaigns, signatures and disclaimers for all those teams.”

Matthew S. Systems Analyst in US Transportation, 1,001-5,000 Employees

“Great Product!! Flexible with signatures. It’s flexible and reliable and does what we need it to. We’ve used it for applying multiple signatures to different groups.”

Ray B. Office 365 Administrator in US Food & Beverages, 5,001-10,000 Employees

“We’ve used this product both for IBM Notes/Domino as well as Outlook/Office 365. We love it! The Support Staff is second to none! I highly recommend this product to everyone.”